Banking order entries

Settings

Access: Accounting → Bank orders → select a bank order

Generation of entries: the generation of entries (moves in AOS), associated with bank accounts, will depend on the settings that have been defined on the bank order.

The criteria for triggering a generation of entries can vary. On a banking order file, in the "Accounting move trigger select" field, choose an option :

None: no entry will be generated.

Already accounted: it means that the payment entry has already been generated in a step prior to the generation of the bank order.

Bank order confirmation: the accounting entry will be generated when the bank order is confirmed (status changes to Confirmed).

Bank order realization: the accounting entry will be generated when the bank order is completed (status changes to Carried out).

Entry settings - Standard transfer

An accounting entry (move) will be generated per bank order line with the functional origin Payment. Accounting depends on the order parameters, namely:

1. For the period: takes into account the date of the bank order (except in the case of payment sessions where the date will be controlled by the parameter associated with the payment session).

2. For the journal and cash accounting account: this configuration is present in the payment method for the issuing bank account that has been selected.

3. Reference: the reference of the supporting document for the line.

4. Description: the description of the document with the bank order line label.

5. Counterparty for the partner: the counterparty depends on the type of a partner that has been selected and the accounting configuration of the partner (i.e. third party).

6. For the amount: each bank payment line will generate an accounting entry (except in the specific case of Payment Sessions).

Accounting settings - Single company internal transfer

Two entries (moves) will be generated:

1. One move will be generated between the account where the funds originated and the internal transfer account, configured in the company settings of the banking app (single-company account) in the journal. This journal has been configured for the original bank details that were selected in the payment method:

• Credit to the original bank account 5121X;

• Debit from account 580100.

2. Another move will be generated between the internal transfer account that has been configured in the company settings of the banking app (single-company account), and the account that is receiving the funds in the journal. The journal has been configured for the recipient bank account and selected in the payment method:

• Credit to account 580100;

• Debit from the destination bank account 5121X.

3. Traceability depends on the order settings, namely:

• Reference : the reference of a supporting document should be entered and will be indicated on the line;

• Description : enter a document description next to a label.

Accounting settings - Multi-company internal transfer

In this case, two moves will be generated:

1. One for the issuing company between the original account of the funds and the external transfer account configured in the company configuration of the banking app (multi-company account) in the journal configured for the original bank details selected in the payment method:

• Credit to the original bank account 5121X;

• Debit from account 451X.

2. One for the recipient company between the external transfer account configured in the company settings of the banking app (multi-company account) and the recipient account for the funds in the journal configured for the recipient bank details of the other company selected in the payment method:

• Credit to account 451X;

• Debit from the destination bank account 5121X.

3. Traceability depends on the order settings, namely:

• The supporting document reference is entered with the reference indicated on the line;

• The document description is entered with the line label.

caution

If you have two different companies, make sure that you have two accounts configured for each company in the payment settings.

Posting settings - LCR

1. An entry will be generated by posting to the portfolio in step 1 of the batch on the bill journal selected in the batch. The amount to be allocated will be the balance due on the invoice:

• Credit the customer account for the invoice 4111X.

• Debit the bills receivable account 413X.

However, no payment is generated on the invoice. The initial invoice entry is posted to account 411 with the original invoice entry (stored in the “Old move” field on the invoice, in the Accounting tab).

2. Another entry will be generated when step 3 of the batch is executed on the bills journal selected in the batch with the same amount as that placed in the portfolio, which will then settle the invoice:

• Credit to account 413X.

• Debit to destination bank account 5121X.

Traceability depends on the order settings, namely:

• The supporting document reference is entered with the invoice reference.

• The document description is entered with the payment method label-“Customer name”-“Document date”. For example: Enc. LCR Direct Banque-BOURGEOIS INDUSTRIE-14/02/2024.