Configure bank orders
Application settings - Bank payment
Access: Application config → Apps management → Bank payment, configure
On the Bank payment settings page, you will find the settings that allow you to manage the different payment methods and associated bank orders on AOS:
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Direct debit;
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Transfer (SEPA and International);
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Interbank transfer (cash);
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Commercial bills (LCR) (not covered in this chapter);
The Editor option allows you to enable or disable the integrated form view for transfer lines. This makes data entry easier but is not suitable for large bank orders.
Settings by company - Bank payment
Access: Application config → Apps management → Bank payment, configure → click on the company file to access the bank payment settings
Access: Application config → Users/Company → Company → on the company file, click on the ‘Bank payment settings’ button
Accounting settings: the ‘Accounting settings’ panel allows you to define the transition account for cash transfer bank orders between two accounts of the same company (usually 580100). If the transfer is made between two different companies on AOS, then you will need to use the multi-company account, which will operate on a cash pooling basis (account 451). For direct debits, it allows you to define the company's ICS number (13 characters long and starting with FR), which will be required to generate direct debit orders.
Bank order sequences: the rest of the configurations concern the sequences of the various bank orders, with the option of distinguishing between the SEPA zone and international (except for LCRs and international direct debits and other types of orders). In the sequences, in order to be selectable, the relevant document must be a Bank order.
Bank statement: the ‘Bank statement’ panel allows you to activate the automatic matching and automatic posting functions when the bank statement is loaded for bank reconciliation operations.
Semi-interval amount and duration: the two parameters, Semi-interval amount and Duration, are used in automatic matching to facilitate reconciliation (proposals with confidence interval).
Printings: printings allow you to override the printout used to generate a statement of statement lines and the bank reconciliation statement (two printouts accessible via the buttons on the respective objects).
Company settings - Bank accounts (bank details)
Access: Application config → Users / Company → Company → Bank details tab
The Bank details tab on the company file allows you to activate the company's various bank accounts, including the default bank details.
When configuring payment methods, keep the following information in mind: for example, the bank details may indicate a linked accounting account and the journal (make sure you have created these items before configuring them so that you can link them).
File types/formats
The different file formats for bank orders can be accessed via the menu:
Access: Accounting → Configuration → Bank orders → Bank order file formats
The file format is a very important criterion and parameter because it is used to generate the bank order files that can then be sent to the bank.
In order to send files to the bank, you must install the EBICS module.
Without the EBICS module, you will generate a .xml or .txt file, download it and then send it to the bank.
With the EBICS module, you can send the .xml or .txt file directly from the AOS to the bank.
File formats comply with very specific standards (ISO). As a result, the list of formats is fixed, but the name can be changed with a description.
In France, the Comité Français d'Organisation et de Normalisation Bancaire (CFONB) is the body that studies, organises, coordinates and resolves technical issues relating to banking activities. The implementation of the ISO 600022 standard is underway.
The file formats currently supported by AOS are : sct / sbb / sdd / dco / ict / xct.
Payment methods
The different payment methods can be configured via the menu:
Access: Accounting → Configuration → Payment → Payment modes
For the types below (provided they have been enabled on the Bank Payment App), a Bank Order Configuration tab allows you to configure the uses:
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Outgoing transfer;
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Incoming direct debit;
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Incoming bills.
- Generate bank orders: in the payment method, in the Bank order config. tab, for a payment method to generate bank orders, the ‘Generate bank orders’ box must be checked. Once checked, several other options are displayed:
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Auto confirm bank orders: change to ‘Confirmed’ status without user confirmation.
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Consolidate bank order lines per partner: allows you to consolidate bank order lines for the same third party in order to limit the number of transactions.
- Order type: select an order type from the AOS bank order types
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SEPA credit transfer;
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International credit transfer;
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National treasury transfer;
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International treasury transfers.
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Bank order export folder path: folder on the server, normally indicate the value ‘/tmp/’.
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File format: the choice of format depends on the bank order selected type and allows you to select a record from the list of available formats.
Partner bank accounts
For partner customers who will be debited, all of them must have the following information on their file in the Invoicing/Payment tab:
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An active bank account number + BIC (in order to be able to make transactions).
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An active UMR.
Active UMR: is a sequence of 14 characters. It is a mandate identification number. The mandate can be created directly in AOS with the UMR number, which is incremented directly by the system.
UMR contains the following information: name of the debtor, address of the debtor, date of creation, date of signature of the mandate, city of signature of the mandate.
The mandate must be signed and a paper copy must also be kept.
There is no print option for a signed mandate, although you can apply a template in AOS by recreating the mandate using a PDF/Word template.